COMPANY OVERVIEW: Stella-Jones remains North America's leading producer of industrial pressure-treated wood products by recruiting team members who embody our core values and desire an environment where growth is inspired, dedication is recognized, and achievement is rewarded.
Our team members are responding to the vital infrastructure needs of our economy through the manufacturing and distribution of railway ties, utility poles, residential lumber and industrial wood products across the continent.
In this role, you will be vital to ensuring pricing accuracy for the procurement group while working along a team of 8 members with over 45 years of combined experience supporting 11 plants and 20 remote yards accross multiple states.
You will be encouraged to think outside the box for ideals and reports that would benefit the department.
POSITION OVERVIEW: The Administrative Assistant position will be responsible for the effeciency of department activities such as records management, pricing, and reporting.
The role will perform duties of administrative support to the procurement team.
Responsibilities:
• Act as department leader to identify and resolve issues as they arise.
• Keeps Office or Department Manager apprised of potential concerns and statuses.
• Train and mentor peers.
• Prepare and submit weekly and monthly forms, invoices, check requests and ad-hoc reports.
• Compile information and documentation for audits.
• Provides backup support to front desk/main office as needed receptionist.
• Processes all Purchase Infor Records for wood vendors and procurement yards.
• Compile information and documentation for audits.
• Assures that all assigned projects are completed in a timely and efficient manner and follow-up is done on all administrative details.
• Participates in the annual budget preparation.
• Tracks capital projects budgets, requests, and spending
• Maintains lease schedule updates.
• Maintains fixed asset system/schedule updates, including acquisitions and disposals.
• Performs other related duties as assigned.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.
Qualifications:
• Five years of Administrative Assistant/Executive Assistant experience supporting management staff in a professional office environment; or equivalent combination of education and experience
• Experience with Microsoft Office Products addition to a strong attention to detail and accuracy
• Strong Excel experience, required
• Confidentiality, multitasking and flexibility required
• Excellent written and verbal communication
• Strong interpersonal skills and good judgment
• Ability to work flexible hours as necessary
BENEFIT OVERVIEW: In addition to working for a company designated as an essential workplace, you will have access to excellent benefits and incentives as a Stella-Jones employee including but not limited to:
• Comprehensive total benefits package with 3 medical plans including corresponding employer provided dental and vision plan.
• Company-paid benefits such as Life insurance, Accidental Death & Dismemberment (AD&D), Long-Term Disability Coverage, and access to a robust employee assistance program
• Competitive compensation
• Annual bonus program opportunity
• 401(k) savings plan with generous Company match (150% on the first 4% deferred)
• 2 weeks paid vacation and 9 holidays
• Career advancement opportunities
• Ability to purchase Company stock
Equal Opportunity Employer/Veterans/Disabled
**Note for Indeed Applicants-At this time, we are unable to accept an indeed resume.
To ensure we have your most up-to-date information, please upload a pdf or word version of your resume during the application process.
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